COVID 19 Manual Reporting
Virginia Department of Health - COVID 19 Manual Reporting

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Virginia Department of Health COVID-19 Point of Care (POC) Test Reporting Guidance

The Virginia Department of Health COVID-19 POC portal allows health care professionals, who are unable to report electronically via HL7 or flat file, the ability to submit rapid COVID-19 test results through this portal to meet the COVID-19 reporting requirements.

What is Point of Care testing?

Point of Care testing is medical diagnostic testing conducted outside of a traditional laboratory setting that occurs at the time and place of patient care (i.e., physician’s office, pharmacy, nursing home, etc.).

When should reporting occur?

Facilities/Providers should report POC test results through the online portal within 24 hours of receiving a COVID-19 result. You should only report via this portal if you are unable to report it electronically via HL7 or flat file to VDH.

Testing sites that perform COVID-19 surveillance testing on de-identified samples, regardless of their CLIA status, should not report the results of their surveillance testing to local, state, territorial, or tribal health departments. If at any time a facility intends to report a patient-specific test result, it must first obtain a CLIA certificate and meet all requirements to perform testing.

How to report? And next steps…

Facilities/Providers utilizing POC testing, who are unable to report via HL7 or flat file to VDH, are requested to report individual results using the VDH COVID-19 POC reporting portal. To ensure proper access and reporting via this portal…

  • A single, main point of contact for each facility/provider should create a user account.
  • This user will register your POC facility for online reporting via the Facility/Practice Registration page. Each facility needs to be registered once. One point of contact per facility please.
  • After successfully registering your facility, you will receive a registration confirmation.
  • VDH team will review your request for access to the COVID-19 POC portal for test result submission. You will receive an email notification that access has been granted to the online portal. Access to the online portal may take 2-3 days.
  • Once access has been granted, the main point of contact will be able to add additional facilities and contacts that will assist in data entry of POC results.
  • The Bulk upload and multi facility registration functionalities are now available through the portal. For POC users to have access to more than one facility and/or the bulk upload feature, the main point of contact must email POCReporting@vdh.virginia.gov with their request. Please note that each user's current role will apply to all facilities to which they have access.

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COVID 19 POC PORTAL REGISTRATION GUIDE
 
For more information on CLIAs, click here.

For the current list of tests available in the portal, click here.

 

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Last Updated: 11/12/2021 Version: 1.8