COVID 19 Manual Reporting
Virginia Department of Health - COVID 19 Manual Reporting

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Virginia Department of Health COVID-19 Point of Care (POC) Test Reporting Guidance

The Virginia Department of Health COVID-19 POC portal allows health care professionals, who are unable to report electronically via HL7 or flat file, the ability to submit rapid COVID-19 test results through this portal to meet the COVID-19 reporting requirements.

What is Point of Care testing?

Point of Care testing is a medical diagnostic testing conducted outside of a traditional laboratory setting that occurs at the time and place of patient care (i.e., physician’s office, pharmacy, nursing home, etc.).

When should reporting occur?

Facilities/Providers should report POC test results within 24 hours of receiving a COVID-19 result through the online portal. You should only report via this portal if you are unable to report it electronically via HL7 or flat file to VDH.

Testing sites that perform COVID-19 surveillance testing on de-identified samples, regardless of their CLIA status, should not report the results of their surveillance testing to local, state, territorial, or tribal health departments. If at any time a facility intends to report a patient-specific test result, it must first obtain a CLIA certificate and meet all requirements to perform testing.

What should we report?

Report all COVID-19 POC test results regardless of test result (i.e., positive or negative). Please complete as much information on the patient, including demographic information, for positive test results. Patient level reporting is required for all positives and it is desired for negative test results. However, facilities conducting a large volume of testing may submit daily aggregate negative test result counts.

How to report? And Next steps…

Facilities/Providers utilizing POC testing, who are unable to report via HL7 or flat file to VDH, are requested to report individual results to VDH using the COVID-19 POC reporting portal. To ensure proper access and reporting via this portal…

  • A single, main point of contact for each facility/provider should create a user account.
  • This user will register your POC facility for online reporting via the Facility/Practice Registration page. Each facility needs to be registered once with a unique email. One point of contact per facility please.
  • After successfully registering your facility, you will receive a registration confirmation.
  • VDH team will review your request for access to the COVID-19 POC portal for test result submission. You will receive an email notification that access has been granted to the online portal. Access to the online portal may take 2-3 days.
  • Once access has been granted, the main point of contact will be able to enter additional contacts that will assist in data entry of POC results via the “Add User” functionality.

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COVID 19 POC PORTAL REGISTRATION GUIDE
 
For more information on CLIAs, click here.

For the current list of tests available in the portal, click here.

 

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Last Updated: 12/15/2020 Version: 1.6